Japan Visitor Visa via Poland — Turnkey with Visa Agency

Visiting relatives or friends in Japan? We handle the entire process — from the invitation to the visa in your passport. We know the specifics of applying from Poland for Ukrainians, Belarusians, and other nationalities.

98%

Of clients get their visa approved on the first attempt

from 3 days

To case preparation

since 2018

Extensive experience with Japanese visas

WHAT DOCUMENTS
ARE NEEDED FOR THE VISA

A complete list for your situation — nothing extra, nothing missed

REQUIRED

Basic Documents

Passport valid for at least 6 months
Proof of legal stay in Poland (visa, residence card, PESEL UKR)
Completed visa application form (Japanese Embassy form)
Photos meeting Japanese consulate requirements
Invitation letter from the host in Japan
Round-trip flight reservation

BY STATUS

Depending on Your Situation

Employees: employment certificate with position, salary, and work experience, employment contract, proof of paid leave
Students: certificate from educational institution, student ID, proof of tuition payment
Entrepreneurs: company registration documents, tax reports, client contracts

STRENGTHENS YOUR CASE

Additional Documents

Previous visas to Japan, the USA, the UK, or Canada
Travel history within the EU
Documents proving family ties in Poland or Europe
Proof of the host’s legal status in Japan
Bank statement for the last 3–6 months
Property ownership or rental documents in Poland
Proof of relationship with the host (messages, photos, meeting history)
Financial documents of the host in Japan

STEP 1

Consultation

We analyze your situation: legal status in Poland, relationship with the host, and financial situation. We choose the best application strategy and honestly assess your chances before any payment.

STEP 2

Preparing the Invitation

We help the host prepare the invitation letter correctly — with proper wording, proof of legal status in Japan, and financial obligations. For a Japanese visitor visa, the invitation letter is a key document with strict content requirements.

STEP 3

Completing the Application Form

We complete the application form according to the Japanese consulate requirements. Every field is checked twice — mistakes may lead to delays or refusal.

STEP 4

Preparing the Full Document Package

We prepare the complete package: application form, invitation letter, financial documents, proof of relationship with the host, motivation letter, flight reservations, hotel bookings, and everything else required for your case.

STEP 5

Submitting Documents to the Consulate

Documents are submitted personally to the Japanese Consulate in Warsaw or through an authorized representative. We handle the submission for you — no need to visit the consulate yourself.

STEP 6

Application Review

Standard processing time is 5–7 business days. The Japanese Consulate works quickly and efficiently — delays are rare with a properly prepared application package.

STEP 7

Receiving Your Passport with Visa

The passport with the visa sticker is collected from the consulate or delivered by courier. Japanese visas are issued only as physical stickers in the passport — there is no electronic version.

Number of Applicants

Service Fee

1 person

from 350 EUR

2 people

from 600 EUR

3 people

from 900 EUR

4 people

from 1200 EUR

5 people

from 1400 EUR

Fee

Cost

Consular fee (single-entry visa)

around ¥3000 (≈ €18)

Consular fee (multiple-entry visa)

around ¥6000 (≈ €36)

Processing & Issuance Time:

Case preparation with us: from 3 to 14 days
Waiting for submission date: from 2 to 4 weeks
Consulate processing time: 5–7 business days
Receiving passport with visa: 1–2 days after approval

Validity & Entry Rules:

Single-entry visa validity: 3 months from issue date
Multiple-entry visa validity: up to 5 years
Maximum stay per entry: up to 90 days
The visa is placed in the passport — no electronic version available
Entry is possible only during the visa validity period

Japanese Consulate in Warsaw

Address: ul. Szwoleżerów 8, 00-464 Warszawa

Working hours: Monday – Friday, 09:00 – 12:00 (document submission)

Phone: +48 22 696 5000

YOUR
VISA

The result you came for — an approved visa in your hands.

OUR
WORK

Full support: from filling out the application to receiving your passport.

These are not promises —
these are our clients’ visas!

Polina Bibikova, Warsaw: I postponed it twice — thought I would be denied. The guys found weak spots and fixed them. Visa is in my passport!

bibosinka

YOUR VISA
IS COMING SOON!

All the bureaucracy is on us — you just attend the interview.
Honest assessment of chances before starting work — no empty promises.
A to Z support — from the first consultation to the stamp in the passport.

GET A FREE
CONSULTATION

We will call you back in 15 minutes — assess your chances and tell you exactly what you need.

By submitting the form, you agree to the processing
of personal data.

STEP 1

We will review your
situation

We analyze your legal status in Poland, relationship with the host, and financial situation. We immediately explain your chances and what exactly you need.

STEP 2

We will help with the
invitation letter

The Japanese Consulate has strict requirements for invitation letters. We help the host prepare it correctly so the consulate has no unnecessary questions.

STEP 3

We will complete the application
and prepare documents

One mistake in the application can lead to delays or refusal. We handle everything ourselves and double-check every detail.

STEP 4

We will submit documents
to the consulate

We handle document submission to the Japanese Consulate in Warsaw — you do not need to visit personally.

MAIN

Full support from start to finish —
we are with you at every step

Question at 10 PM? We reply. The consulate requested additional documents? We are already preparing them. You are not left alone with the system.

PERSONAL

Individual approach
for every case

Ukrainian, Belarusian, freelancer, or employee — every case requires its own strategy. We choose the approach that works specifically for your situation.

GUARANTEE

We work until
the result is achieved

If there is a refusal, we analyze the reason, fix the issue, and reapply free of charge.

NOT AN AGENCY —
A TEAM THAT
DELIVERS RESULTS

Physical office, official contract, and a personal
manager for every case

Office in Warsaw — you can visit in person
We work officially, under a service contract
We process visas for 10+ countries — we know the requirements for each
A personal manager handles your case until the stamp

Our clients get their
visa on the first try

WHAT YOU GET WITH US
— AND WHAT YOU LOSE WITHOUT US

C VISA AGENCY

We provide a ready-made plan — no googling or doubts
We double-check the application — no errors, no refusals
We know how to present finances so you are trusted
We find a slot in days, not months
We book a hotel without payment — your money stays with you
In case of refusal — free resubmission and a new strategy
We guide you to the stamp. 98% get their visa on the first try

ON YOUR OWN WITHOUT US

You read forums for hours — and aren't sure it's right
Mistake in the application → refusal → black mark in the embassy
You don't know how to present finances to be trusted
You search for a slot yourself — and wait 2–4 months
Tickets and hotel are paid. No visa. Money is frozen
You got a refusal — and don't know what to do next
Time, nerves, and money — all on you. No guarantees

RESULTS WE ARE PROUD OF

Olha Zats 22.01.2026

I am very grateful to the agency for their help, guidance, and support in obtaining a US visa. Highly recommended!

Aleksandra 22.01.2026

Good afternoon)) Approved))

Victoria 22.01.2026

Hello! Received my passport with the visa, thank you for your help with the application.

Polina 22.01.2026

Hello, I was granted a 10-year visa

Victor 22.01.2026

Had the interview. Everything seems ok. They kept the passports!)

Larysa 22.01.2026

Everything went well. Thank you for the help!

Natalia 22.01.2026

I am grateful to Visa Agency for their help in obtaining a US visa. Everything was explained clearly, they prepared me for the interview, and I received a 10-year visa! I will definitely return for other visas; Japan will probably be next.

Nataliia 22.01.2026

Thank you). Everything is fine. Got it).

Anastasiia 22.01.2026

Thank you very much for your help

Jasur 22.01.2026

Thank you so much! When I got my UK visa, I recommended you to all my compatriots. Once I get my passport, I will recommend you to all Tajiks.

Valeriy 22.01.2026

Everything is fine, we will receive visas and passports tomorrow, thank you for the help.

Iryna 22.01.2026

Good afternoon, everything is fine, thank you.

Aleksandr 22.01.2026

Visa approved, thank you for the help.

Bogdan 22.01.2026

Received visa approval, thank you

Hanna 22.01.2026

Everything is fine, received the visa! Thank you very much!

Temitope 22.01.2026

Got the visa, thank you!

Krystyna 22.01.2026

Thank you for the help with US and UK visa applications!

Sukhrab Rakhimov 22.01.2026

Berlin

Our approach:

We recommended presenting the trip as self-funded. We explained how to competently argue the client's remote work during the interview — considering her position and stable income in Ukraine.

Result:

Both received visas.

EVERYTHING YOU NEED TO KNOW BEFORE APPLYING

Yes. Citizens of Ukraine and Belarus must obtain a visa to enter Japan regardless of the purpose of travel. There is no visa-free regime.

Yes. An invitation letter from the host is a key document for a visitor visa. The Japanese Consulate has strict requirements regarding its content.

Full name and status of the host in Japan, residential address, nature of your relationship, purpose and exact dates of the visit, confirmation that the host covers the expenses (if applicable), signature and contact details of the host.

Yes. A Japanese citizen or permanent resident is a strong advantage. The more stable the host’s situation is, the more convincing the application looks.

Yes. Documents are submitted to the Japanese Consulate in Warsaw. We handle the submission for you — no need to visit the consulate personally.

If you have an invitation from a host in Japan, a separate hotel reservation is usually not required — the host’s residential address is provided instead.

For a visitor visa, the itinerary is less detailed than for a tourist visa — it is usually enough to indicate the purpose of the visit and accommodation with the host. We help prepare it correctly.

Our services start from 350 EUR per person. Citizens of Ukraine and Belarus are exempt from the consular fee. For other nationalities: single-entry visa — around €18, multiple-entry visa — around €36.

Case preparation with us takes from 3 to 14 days. Waiting time for the submission date is 2–4 weeks. Consulate processing takes 5–7 business days.

A single-entry visa is valid for 3 months from the date of issue with stays up to 90 days. A multiple-entry visa may be valid for up to 5 years with stays up to 90 days per entry.

Up to 90 days per entry.

No. A visitor visa does not allow any paid employment. Violations may lead to deportation and entry bans.

You do not need to fully purchase tickets — a flight reservation is enough. We help arrange free reservations in the correct format.

There is no fixed minimum. The general recommendation is between $3000 and $4000 per person. If the host covers your expenses, this must be confirmed with their financial documents.

Weak or incorrectly prepared invitation letters, insufficient financial documents, lack of convincing intention to return, weak ties to the country of residence, or previous visa violations.

We identify the reason for the refusal and build a new strategy. We specialize in reapplications — free resubmission is included in our service.

Yes, significantly. A residence card and UKR PESEL confirm legal stay in Poland and are strong advantages. Applicants with residence cards usually have much higher approval chances.

Yes, positively. Previous visas to the USA, the UK, or Canada are a strong advantage. They show that you complied with visa regulations.

The visa is placed as a sticker in the passport — there is no electronic version. The passport is collected from the consulate or delivered by courier.

Yes. The application form is completed in English or Japanese, but we handle all technical stages. English knowledge is not a requirement for obtaining the visa.