Canada Business Visa via Poland — Turnkey with Visa Agency

Traveling to Canada for negotiations, a conference, or a business meeting? We handle the entire process — from business documents to the visa in your passport. We understand the specifics of applying from Poland for Ukrainians and Belarusians.

98%

Of clients get their visa on the first attempt

from 5 days

Until your case is ready

since 2018

Extensive experience with Canadian visas

WHAT DOCUMENTS
ARE NEEDED FOR THE VISA

A complete list for your situation — nothing extra, nothing missed

REQUIRED

Basic package

Passport valid for at least 6 months
Proof of legal stay in Poland (visa, residence permit, PESEL UKR)
Completed online application form on the IRCC website
Photo meeting Canadian visa center requirements
Proof of visa fee payment (CAD $100)
Invitation letter from a Canadian company or organization
Letter from your employer confirming the business trip
Biometric data submission at the VFS visa center

BY STATUS

Depending on your situation

Employees: employment certificate with position, salary, and work experience, employment contract, confirmation of business trip from employer, confirmation of who covers travel expenses
Entrepreneurs and business owners: company registration documents, tax reports, contracts with Canadian partners, business correspondence with the Canadian side
Freelancers: client contracts, bank statements confirming stable income, registration as self-employed or sole proprietor

STRENGTHENS YOUR CASE

Additional documents

Previous visas to Canada, the USA, or the UK
Travel history to EU countries
Family documents in Poland or Europe
Bank statement for the last 3–6 months
Property ownership documents or rental agreement in Poland
Conference or business event program
Contracts and business correspondence with the Canadian side
Registration for a business event in Canada

STEP 1

Consultation

We analyze your business situation: type of employment, purpose of travel, and company documents. We choose the right application strategy and honestly assess your chances before any payment.

STEP 2

Preparation of business documents

We help properly prepare the invitation letter from the Canadian company and the employer letter — with wording that answers all questions from the visa officer. These are key documents for a business visa.

STEP 3

Account creation and application form

We create an account on the official IRCC website and complete the online application form. Every field is checked twice — mistakes can lead to delays or refusal.

STEP 4

Visa fee payment

The CAD $100 visa fee is paid online when submitting the application. It is non-refundable in case of refusal. Biometrics fee CAD $85 is paid separately. We help complete the payment correctly through the official IRCC system.

STEP 5

Preparation of the full document package

We prepare the full package: application form, business invitation, employer letter, financial documents, motivation letter, hotel bookings, and everything else required for your situation.

STEP 6

Online document upload

We upload all documents to the IRCC online system in the correct format and order. Technical upload mistakes are a common reason for processing delays.

STEP 7

Biometrics at VFS

You personally visit the VFS visa center — fingerprint and photo submission takes 15–20 minutes. Your passport is not taken during submission. No interview is required.

STEP 8

Receiving the decision

Standard processing time is from 2 to 8 weeks. After approval, your passport is sent by courier to the visa center for visa stamping and then returned — the whole process takes about 2 weeks.

Number of applicants

Service cost

1 person

from 400 EUR

2 people

from 700 EUR

3 people

from 1100 EUR

4 people

from 1350 EUR

5 people

from 1600 EUR

Fee

Cost

IRCC visa fee

CAD $100

Biometrics fee

CAD $85

Processing and issuance times:

Case preparation with us: from 5 to 14 days
Biometrics appointment at VFS: from several days to several weeks
IRCC application processing time: from 2 to 8 weeks
Urgent processing: unavailable — Canada does not provide expedited processing

Validity period and entry rules:

Visa validity: usually up to 10 years or until passport expiration
Entries: multiple-entry visa
Length of stay per entry: up to 6 months
Working for a Canadian company on a business visa is prohibited
The exact duration of stay is determined by the border officer

VFS Global Visa Center — Warsaw

Document submission and biometrics:

Address: Al. Armii Ludowej 26, 00-609 Warsaw (FOCUS Business Center, first floor)

Appointments: By prior appointment only

Embassy of Canada in Warsaw

Address: ul. Jana Matejki 1/5, 00-481 Warsaw

Working hours: Monday – Friday, 08:00 – 16:00

Phone: +48 22 584 3100

YOUR
VISA

The result you came for — an approved visa in your hands.

OUR
WORK

Full support: from filling out the application to receiving your passport.

These are not promises —
these are our clients’ visas!

Polina Bibikova, Warsaw: I postponed it twice — thought I would be denied. The guys found weak spots and fixed them. Visa is in my passport!

bibosinka

YOUR VISA
IS COMING SOON!

All the bureaucracy is on us — you just attend the interview.
Honest assessment of chances before starting work — no empty promises.
A to Z support — from the first consultation to the stamp in the passport.

GET A FREE
CONSULTATION

We will call you back in 15 minutes — assess your chances and tell you exactly what you need.

By submitting the form, you agree to the processing
of personal data.

STEP 1

We’ll review your
business situation

Employees, entrepreneurs, and freelancers all require different strategies. We analyze your case and immediately explain what you need specifically.

STEP 2

We’ll prepare your
business documents

We prepare the invitation letter from the Canadian company and the employer letter so the visa officer clearly sees the business purpose of your trip without unnecessary questions.

STEP 3

We’ll complete the application
and upload documents

One mistake in the application or an incorrect file format can lead to delays or refusal. We handle everything ourselves and double-check every detail.

STEP 4

We’ll book your VFS
appointment

We arrange your biometrics appointment at the VFS visa center — in Warsaw or the capital of any other country — at a convenient time for you.

MAIN

Full support from start to finish —
we stay with you every step

Question at 10 PM? We reply. The Canadian officer requested additional documents? We are already preparing them. You are never left alone with the system.

PERSONAL

Personalized approach
for every case

Ukrainian, Belarusian, freelancer, or business owner — every situation requires a different strategy. We choose the approach that works specifically for your case.

GUARANTEE

We work until
you get results

If your visa is refused, we analyze the reason, fix the issues, and submit again free of charge.

NOT AN AGENCY —
A TEAM THAT
DELIVERS RESULTS

Physical office, official contract, and a personal
manager for every case

Office in Warsaw — you can visit in person
We work officially, under a service contract
We process visas for 10+ countries — we know the requirements for each
A personal manager handles your case until the stamp

Our clients get their
visa on the first try

WHAT YOU GET WITH US
— AND WHAT YOU LOSE WITHOUT US

C VISA AGENCY

We provide a ready-made plan — no googling or doubts
We double-check the application — no errors, no refusals
We know how to present finances so you are trusted
We find a slot in days, not months
We book a hotel without payment — your money stays with you
In case of refusal — free resubmission and a new strategy
We guide you to the stamp. 98% get their visa on the first try

ON YOUR OWN WITHOUT US

You read forums for hours — and aren't sure it's right
Mistake in the application → refusal → black mark in the embassy
You don't know how to present finances to be trusted
You search for a slot yourself — and wait 2–4 months
Tickets and hotel are paid. No visa. Money is frozen
You got a refusal — and don't know what to do next
Time, nerves, and money — all on you. No guarantees

RESULTS WE ARE PROUD OF

Olha Zats 22.01.2026

I am very grateful to the agency for their help, guidance, and support in obtaining a US visa. Highly recommended!

Aleksandra 22.01.2026

Good afternoon)) Approved))

Victoria 22.01.2026

Hello! Received my passport with the visa, thank you for your help with the application.

Polina 22.01.2026

Hello, I was granted a 10-year visa

Victor 22.01.2026

Had the interview. Everything seems ok. They kept the passports!)

Larysa 22.01.2026

Everything went well. Thank you for the help!

Natalia 22.01.2026

I am grateful to Visa Agency for their help in obtaining a US visa. Everything was explained clearly, they prepared me for the interview, and I received a 10-year visa! I will definitely return for other visas; Japan will probably be next.

Nataliia 22.01.2026

Thank you). Everything is fine. Got it).

Anastasiia 22.01.2026

Thank you very much for your help

Jasur 22.01.2026

Thank you so much! When I got my UK visa, I recommended you to all my compatriots. Once I get my passport, I will recommend you to all Tajiks.

Valeriy 22.01.2026

Everything is fine, we will receive visas and passports tomorrow, thank you for the help.

Iryna 22.01.2026

Good afternoon, everything is fine, thank you.

Aleksandr 22.01.2026

Visa approved, thank you for the help.

Bogdan 22.01.2026

Received visa approval, thank you

Hanna 22.01.2026

Everything is fine, received the visa! Thank you very much!

Temitope 22.01.2026

Got the visa, thank you!

Krystyna 22.01.2026

Thank you for the help with US and UK visa applications!

Sukhrab Rakhimov 22.01.2026

Berlin

Our approach:

We recommended presenting the trip as self-funded. We explained how to competently argue the client's remote work during the interview — considering her position and stable income in Ukraine.

Result:

Both received visas.

EVERYTHING YOU NEED TO KNOW BEFORE APPLYING

Formally, business and tourist visas for Canada are the same category — Temporary Resident Visa. The difference is in the documents and the purpose of travel. For business trips, the key document is an invitation letter from a Canadian company.

Yes. Citizens of Ukraine and Belarus must obtain a visa to enter Canada regardless of the purpose of travel.

Not mandatory but highly recommended. Without it, you need to provide stronger proof of the business purpose through contracts, conference programs, or business correspondence.

The company name and address, name and position of the inviting person, purpose and dates of meetings, nature of business relations, and confirmation of who covers the travel expenses.

Yes. The employer letter confirms that the trip is work-related, that you are an active employee, and that you plan to return after the trip.

Yes. Entrepreneurs and freelancers often travel for negotiations and conferences — this fully matches the temporary resident category. It is important to document your business activity and travel purpose.

No. The visa allows business meetings, negotiations, and conferences, but not employment or receiving salary from a Canadian company. Violations may lead to deportation and entry bans.

No. The application is submitted completely online. You only need to visit the VFS visa center for biometrics — it takes about 15–20 minutes. No interview is required.

The IRCC visa fee is CAD $100. The biometrics fee is CAD $85. Our services start from 400 EUR per person. Government fees are non-refundable in case of refusal.

Usually up to 10 years or until passport expiration with multiple entries. The exact validity period is determined by the visa officer.

Case preparation with us takes from 5 to 14 days. IRCC processing time is from 2 to 8 weeks. Canada does not offer expedited processing.

The visa is stamped into the passport. Your passport is sent to the visa center by courier and returned with the visa within approximately 2 weeks.

Yes. You can combine business meetings with tourism during the same trip — the visa allows it.

Lack of a clear business purpose, weak or missing invitation from the Canadian side, insufficient financial documents, weak ties to the country of residence, or previous visa violations.

We identify the reason for refusal and build a new strategy. We specialize in repeat applications — free reapplication is included in our service.

Yes, significantly. A residence permit confirms your legal status in Poland and is a strong advantage. Ukrainian citizens with a residence permit usually have much higher approval chances.

Yes, positively. A valid US visa or history of business trips to the USA is a strong advantage. It confirms compliance with visa regulations.

You do not need to buy tickets in advance — unpaid reservations are enough. Accommodation booking is recommended. We do not advise paying before receiving the visa.

Yes. A history of business trips to the USA, the UK, and EU countries is a strong positive factor. It proves that you complied with visa rules and returned home.

Yes. The application is completed in English, but we handle all technical stages. English knowledge is not a requirement for obtaining the visa.