Japan Tourist Visa via Poland — Turnkey with Visa Agency

Planning a trip to Japan? We handle the entire process — from documents to the visa in your passport. We understand the specifics of applying from Poland for Ukrainians, Belarusians, and other nationalities.

98%

Of clients get their visa approved on the first attempt

from 3 days

To case preparation

since 2018

Extensive experience with Japanese visas

WHAT DOCUMENTS
ARE NEEDED FOR THE VISA

A complete list for your situation — nothing extra, nothing missed

REQUIRED

Basic Package

International passport (valid for at least 6 months)
Proof of legal stay in Poland (visa, residence card, PESEL UKR)
Completed visa application form (Japanese embassy form)
Photo according to Japanese consulate requirements
Proof of travel purpose and itinerary
Bank statement for the last 3–6 months
Hotel reservation or proof of accommodation in Japan
Flight reservations (round trip)

BY STATUS

Depending on Your Situation

Employees: employment certificate stating position, salary, and work experience, employment contract, proof of paid leave
Students: certificate from educational institution, student ID, proof of tuition payment
Entrepreneurs: company registration documents, tax reports, contracts with clients

STRENGTHENS YOUR CASE

Additional Documents

Previous visas to Japan, the USA, the UK, or Canada
Travel history to EU countries
Documents proving family ties in Poland or Europe
Property ownership or housing rental documents in Poland
Detailed travel itinerary around Japan
Proof of sufficient financial funds

STEP 1

Consultation

We analyze your situation: legal status in Poland, travel purpose, and financial background. We choose the best application strategy and honestly assess your chances before any payment.

STEP 2

Preparing the itinerary and reservations

For a Japanese visa, you need a detailed travel plan with hotels, routes, and dates. We help create the itinerary correctly and arrange free hotel and flight reservations — this is one of the key requirements of the Japanese consulate.

STEP 3

Completing the application form

We complete the visa application form according to the Japanese consulate requirements. Every field is checked twice — even a small mistake may lead to delays or refusal.

STEP 4

Preparing the full document package

We prepare the complete package: application form, financial documents, proof of travel purpose, employment certificate, itinerary, hotel and flight reservations, motivation letter, and everything else required for your case.

STEP 5

Submitting documents to the consulate

Documents are submitted personally to the Japanese Consulate in Warsaw or through an authorized representative. We handle the submission process for you — no need to visit the consulate yourself.

STEP 6

Application review

Standard processing time is 5–7 business days. The Japanese consulate works quickly and efficiently — delays are rare when the document package is prepared correctly.

STEP 7

Receiving your passport with the visa

The passport with the visa sticker is collected from the consulate or delivered by courier. The visa is placed physically in the passport — there is no electronic version.

Number of Applicants

Service Cost

1 person

from 350 EUR

2 people

from 600 EUR

3 people

from 900 EUR

4 people

from 1200 EUR

5 people

from 1400 EUR

Fee

Cost

Consular fee (single-entry visa)

around ¥3000 (≈ €18)

Consular fee (multiple-entry visa)

around ¥6000 (≈ €36)

Processing and issuance times:

Case preparation with us: from 3 to 14 days
Waiting for the submission date: from 2 to 4 weeks
Consulate processing time: from 5 to 7 business days
Receiving the passport with the visa: 1–2 days after approval

Validity period and entry rules:

Single-entry visa validity: 3 months from the date of issue
Multiple-entry visa validity: up to 5 years
Maximum stay per entry: up to 90 days
The visa is placed physically in the passport — there is no electronic version
Entry is allowed only during the visa validity period

Japanese Consulate in Warsaw

Address: ul. Szwoleżerów 8, 00-464 Warszawa

Working hours: Monday – Friday, 09:00 – 12:00 (document submission)

Phone: +48 22 696 5000

YOUR
VISA

The result you came for — an approved visa in your hands.

OUR
WORK

Full support: from filling out the application to receiving your passport.

These are not promises —
these are our clients’ visas!

Polina Bibikova, Warsaw: I postponed it twice — thought I would be denied. The guys found weak spots and fixed them. Visa is in my passport!

bibosinka

YOUR VISA
IS COMING SOON!

All the bureaucracy is on us — you just attend the interview.
Honest assessment of chances before starting work — no empty promises.
A to Z support — from the first consultation to the stamp in the passport.

GET A FREE
CONSULTATION

We will call you back in 15 minutes — assess your chances and tell you exactly what you need.

By submitting the form, you agree to the processing
of personal data.

STEP 1

Let’s review your
situation

We analyze your legal status in Poland, the purpose of your trip, and your financial situation. We immediately explain your chances and what exactly is needed for your case.

STEP 2

We will prepare a detailed
travel itinerary

The Japanese consulate requires a detailed travel plan with hotels and routes. We help prepare and structure it correctly — this is one of the key documents for a Japanese visa.

STEP 3

We will complete the application
and prepare documents

One mistake in the application may lead to delays or refusal. We handle everything ourselves and double-check every detail.

STEP 4

We will submit the documents
to the consulate

We handle document submission to the Japanese Consulate in Warsaw — you do not need to visit in person.

MAIN

Full support from A to Z —
we are with you at every step

Question at 10 PM? We reply. The consulate requested additional documents? We are already preparing them. You are never left alone with the system.

PERSONAL

Personalized approach
for every case

Ukrainian, Belarusian, freelancer, or employee — every case requires its own strategy. We choose the approach that works specifically for your situation.

GUARANTEE

We work until
the result is achieved

If you receive a refusal, we analyze the reason, fix the issue, and reapply free of charge.

NOT AN AGENCY —
A TEAM THAT
DELIVERS RESULTS

Physical office, official contract, and a personal
manager for every case

Office in Warsaw — you can visit in person
We work officially, under a service contract
We process visas for 10+ countries — we know the requirements for each
A personal manager handles your case until the stamp

Our clients get their
visa on the first try

WHAT YOU GET WITH US
— AND WHAT YOU LOSE WITHOUT US

C VISA AGENCY

We provide a ready-made plan — no googling or doubts
We double-check the application — no errors, no refusals
We know how to present finances so you are trusted
We find a slot in days, not months
We book a hotel without payment — your money stays with you
In case of refusal — free resubmission and a new strategy
We guide you to the stamp. 98% get their visa on the first try

ON YOUR OWN WITHOUT US

You read forums for hours — and aren't sure it's right
Mistake in the application → refusal → black mark in the embassy
You don't know how to present finances to be trusted
You search for a slot yourself — and wait 2–4 months
Tickets and hotel are paid. No visa. Money is frozen
You got a refusal — and don't know what to do next
Time, nerves, and money — all on you. No guarantees

RESULTS WE ARE PROUD OF

Olha Zats 22.01.2026

I am very grateful to the agency for their help, guidance, and support in obtaining a US visa. Highly recommended!

Aleksandra 22.01.2026

Good afternoon)) Approved))

Victoria 22.01.2026

Hello! Received my passport with the visa, thank you for your help with the application.

Polina 22.01.2026

Hello, I was granted a 10-year visa

Victor 22.01.2026

Had the interview. Everything seems ok. They kept the passports!)

Larysa 22.01.2026

Everything went well. Thank you for the help!

Natalia 22.01.2026

I am grateful to Visa Agency for their help in obtaining a US visa. Everything was explained clearly, they prepared me for the interview, and I received a 10-year visa! I will definitely return for other visas; Japan will probably be next.

Nataliia 22.01.2026

Thank you). Everything is fine. Got it).

Anastasiia 22.01.2026

Thank you very much for your help

Jasur 22.01.2026

Thank you so much! When I got my UK visa, I recommended you to all my compatriots. Once I get my passport, I will recommend you to all Tajiks.

Valeriy 22.01.2026

Everything is fine, we will receive visas and passports tomorrow, thank you for the help.

Iryna 22.01.2026

Good afternoon, everything is fine, thank you.

Aleksandr 22.01.2026

Visa approved, thank you for the help.

Bogdan 22.01.2026

Received visa approval, thank you

Hanna 22.01.2026

Everything is fine, received the visa! Thank you very much!

Temitope 22.01.2026

Got the visa, thank you!

Krystyna 22.01.2026

Thank you for the help with US and UK visa applications!

Sukhrab Rakhimov 22.01.2026

Berlin

Our approach:

We recommended presenting the trip as self-funded. We explained how to competently argue the client's remote work during the interview — considering her position and stable income in Ukraine.

Result:

Both received visas.

EVERYTHING YOU NEED TO KNOW BEFORE APPLYING

Yes. Citizens of Ukraine and Belarus must obtain a visa to enter Japan. There is no visa-free regime between these countries and Japan.

Yes. Documents are submitted to the Japanese Consulate in Warsaw. We handle the submission process for you — there is no need to visit the consulate personally.

Yes. The application form is completed in English or Japanese but we handle all technical stages for you. English knowledge is not a requirement for obtaining a visa.

Yes. Unlike many other countries, the Japanese consulate requires proof of accommodation for the entire trip. We help arrange proper reservations without payment.

Yes. The Japanese consulate requires a detailed travel plan including cities, hotels, and dates. This is one of the key requirements — we help create a proper itinerary.

Consular fee: single-entry visa — around €18, multiple-entry visa — around €36. Our services start from 350 EUR per person. Government fees are non-refundable in case of refusal.

Case preparation with us takes from 5 to 14 days. Consulate processing time is 5–7 business days. The Japanese consulate works quickly and efficiently.

A single-entry visa is valid for 3 months from the issue date with stays up to 90 days. A multiple-entry visa can be valid for up to 5 years with stays up to 90 days per entry.

Up to 90 days per entry for most categories of tourist visas.

No. A tourist visa does not allow any paid employment. Violations may result in deportation and entry bans.

Formally it is not mandatory but it is highly recommended — medical services in Japan are expensive for foreigners.

There is no strict minimum. General recommendation — from $3000 to $4000 per person depending on the trip duration.

For a Japanese visa, flight reservations are recommended at the time of application — this is a consulate requirement. Fully purchasing tickets before approval is not necessary.

Lack of a detailed itinerary and reservations, weak financial documents, unclear travel purpose, weak ties to the country of residence, or previous visa violations.

We identify the reason and build a new strategy. We specialize in reapplications — free reapplication is included in our service.

Yes, significantly. A residence card and UKR PESEL confirm legal status in Poland and are a strong advantage. Applicants with a residence card have much higher approval chances.

Yes, positively. Previous visas to the USA, the UK, or Canada are a strong advantage. They show compliance with visa regulations.

The visa is physically placed into the passport — there is no electronic version. The passport is collected from the consulate or delivered by courier.

Yes. Travel history to Japan and other countries is a strong positive factor. It proves that you complied with visa rules and returned home after your trips.