Tourist visa to Japan in Italy: detailed guide to application

Applying for a tourist visa to Japan in Italy requires careful preparation and understanding of the nuances related to the work of consular institutions. This is due to the fact that the embassy staff pay special attention to the purpose of the trip, the correctness of the documents and financial guarantees. Below is an expert breakdown of the process of applying for a visa in Rome, which will help you avoid common mistakes and obtain permission to enter the “country of the rising sun” in the shortest possible time.

For what purposes is a tourist visa to Japan intended?

A tourist visa to Japan is issued for trips that are not related to employment or commercial activity and is intended exclusively for:

• visiting tourist sites, cultural and historical attractions; 

• visits to friends or relatives (if there is no need to confirm financial sponsorship);

• short-term trips without commercial, research or educational activity;

• transit with the possibility of staying in the country.

Regardless of the purpose, it is very important that the trip fully meets the conditions of short-term stay. Otherwise, you will face a refusal and problems with repeated application for a tourist visa to Japan in Italy.

Who can obtain a tourist visa to Japan in Italy?

The following applicants can submit documents for a tourist visa to Japan in Italy:

• citizens of this country;

• foreigners who legally reside on the territory of the state and have a residence permit of any type;

• applicants temporarily staying in Italy and having grounds for applying through the local consulate (in some cases justification is required).

Important: transit tourists usually cannot submit documents for a Japanese visa in Italy and must apply for it at the place of permanent residence.

Where can you obtain a tourist visa to Japan in Italy?

You can submit documents for a tourist visa to Japan in Italy in the following institutions:

1. Embassy of Japan in Rome. 

2. Consulate General of Japan in Milan — for applicants from the northern regions of Italy.

3. Visa centres (if available in a particular period).

What documents are needed to apply for a tourist visa to Japan in Rome?

To obtain a tourist visa to Japan in Rome, a standard package of documents is required, which includes:

• a foreign passport valid for at least 6 months after the date of application; 

• a completed Japanese visa application form; 

• a high-quality photograph of the prescribed format; 

• confirmation of the itinerary (travel itinerary);

• round-trip flight bookings;

• proof of financial solvency: bank statements, income certificate;

• proof of accommodation: hotel bookings, invitation or letter from the host party;

• a document confirming legal stay in Italy (for non-residents of the country);

• if necessary — a guarantee letter from the sponsor of the trip.

The consulate also has the right to request additional documents if the application requires any clarifications.

Application and processing procedure

The procedure for applying for a tourist visa to Japan through Italy involves several main stages:

1. Preparation of the document package and checking the correctness of the application form. 

2. Appointment for submission at the chosen consulate.

3. Personal submission of documents or transfer of them through an authorised representative. 

4. Waiting for the decision. The processing time depends on the workload of the consulate — 5–10 working days.

5. Receiving the passport with the visa or a motivated refusal.

Cost and validity period of a tourist visa

The cost of a tourist visa to Japan in Italy is determined by the Ministry of Foreign Affairs of Japan. On average, applicants face the following expenses:

1. Consular fee: usually from 20 to 30 euros for a single-entry visa.

2. Notarised translation of documents into English.

The validity period of a standard tourist visa is:

• single-entry — up to 90 days of stay;

• multiple-entry — by individual decision of the consulate (usually from 1 to 5 years).

At the same time it is important to remember that stay on the visa is possible only within the permitted period.

Main reasons for refusal

Most often, refusals in issuing a tourist visa to Japan through Italy are related to the following factors:

•  insufficient financial documents;

•  non-compliance of the trip purpose with the declared category;

•  errors in the application form, inaccurate data or failure to follow the document format;

•  doubts about the applicant’s return to the country of residence;

•  violations of migration rules in the past.

Contacting specialists and professional assistance in preparing documents significantly increase the chances of visa approval and reduce the risk of refusal.

Why should you contact us?

1. We analyse the applicant’s situation and select the optimal application strategy.

2. We check documents for compliance with consular requirements. 

3. We prepare a correct travel itinerary, financial and explanatory documents.

4. We control the submission process and processing time.

5. We support the client until the visa is obtained.

By contacting our agency, you will receive qualified support at every stage of the process, significantly increase the likelihood of successfully obtaining a tourist visa to Japan in Italy and, most importantly, save your precious time.

Visa to Japan without personal presence

We offer a convenient way to obtain a visa to Japan without personally visiting the consulate. This solution is ideal for those who do not want to spend time on organisational issues and prefer to delegate routine tasks.

We prepare the documents, consult on the requirements and submit the package through our staff member. You simply send us your passport, and the process goes without your participation. It is safe and efficient.

You receive the result within a few days. The service is available to Ukrainians around the world and to foreigners living in Poland.